Littleton Chorale

 

 

 

Committees for the Littleton Chorale

Executive Committee -
Jerry Krause, Chair (303 914-9268)

  1. The duties and responsibilities of the Executive Committee shall include the following:
    1. Conduct the business of the Board of Directors between Board meetings, but nevertheless subject to the approval and ratification of the Board. In no case shall the Executive Committee act in lieu of the Board.
    2. Take binding action in emergency situations only when it is not possible to poll the Board.
    3. Submit policy recommendations to the Board regarding the Music Director and artistic staff.
    4. Develop and recommend the Strategic Plan to the Board.
    5. Direct the annual appraisal process for the Music Director and artistic staff; establish annual objectives; assess performance; recommend employment, retention or termination; recommend artistic staff compensation to the Board consistent with the results of the annual evaluation.
    6. Perform other duties as assigned by the Board.
  2. The Executive Committee shall not have the authority to amend, alter or change these Bylaws or the Articles of Incorporation; to sell, lend, lease, exchange or mortgage all or substantially all of the property and assets of the Corporation, including any plan of merger or dissolution; to elect, appoint or remove any officer or director; or amend alter or repeal any resolution of the Board of Directors which by its terms prohibits any such action by the Executive Committee or otherwise limits its authority.

 

Governance Committee -
Karen Anderson, Chair  (303 773-9065)

  1. The general duties and responsibilities of the Governance Committee shall include the following:
    1. Evaluate Board effectiveness and efficiency and submit recommendations to the Board regarding the Board’s functioning.
    2. Monitor implementation of the Strategic Plan and assess the degree to which the Corporation achieves its goals and mission.
    3. Evaluate the conduct of Board meetings, including the use of parliamentary procedure.
    4. Review effectiveness of committees.
    5. Make proposals to the Board regarding its structure and annual work plans.
    6. Plan and arrange for Board education.
    7. Develop actual and ideal Board composition profiles.
    8. Develop plans for Board development and recruitment.
    9. Monitor diversity in Board recruitment and representation in programs.
    10. Oversee the nomination and election of the Corporation’s governing Board and officers.
    11. Evaluate performance of members of the Board of Directors and forward recommendations to the Board regarding term renewal.
    12. Periodically review the Bylaws and Articles of Incorporation and recommend changes and updates to the Board.
    13. Prepare and maintain a list of all required government filings, with due dates, and oversee preparation and filing of those documents.
    14. Perform other duties as assigned by the Board or President of the Board.

 

Finance Committee -
Barbara Johnson, Chair  (303 794-6609)

1. The general duties and responsibilities of the Finance Committee shall include the following:

    1. Recommend annual budgets to the Board. The recommendation for the coming fiscal year shall be provided not later than December 1 of the current fiscal year.
    2. Allocate and monitor spending of standing and other committees.
    3. Report to the Board on the Corporation’s financial status as requested or appropriate.
    4. Develop and monitor financial performance indicators and associated standards for regular review; present analyses when such indicators exceed or fail to meet established thresholds or otherwise warrant attention and action by the Board.
    5. Ensure that financial reports and other documentation are prepared and submitted to government agencies, as required by Federal and State statutes.
    6. Analyze, recommend and, if approved by the Board, oversee capital expenditures of the Corporation.
    7. Recommend investment of those funds of the Corporation that are above and beyond the current needs of the Corporation for working capital.
    8. Direct and review the Corporation’s long-range financial plan and provide status and recommendations to the Board of Directors.
    9. Facilitate an audit by an independent party on a schedule determined by the Board.
    10. Review financial requests and submit recommendations to the Board regarding approval or disapproval.
    11. Perform other duties as assigned by the Board or President of the Board.



 

Development Committee -
 Bill Foster, Chair  (303-807-9313)

  1. The general duties and responsibilities of the Development Committee shall include the following:
    1. Establish annual fundraising target levels for each source (foundation, government, individual, corporate, etc.), and targets related to the time period of the Strategic Plan, and submit to the Board for approval. Monitor achievement of fundraising targets and report findings to the Board. Present analyses when such targets are exceeded or not met, or otherwise warrant attention and action by the Board.
    2. Research potential funding sources. Provide recommendations to the Board.
  2. Oversee timely preparation of applications for financial support.
  3. Periodically review fundraising activities for their effectiveness.
  4. Review and recommend short and long term strategies to the Board.
  5. Oversee development and retention of funding sources, especially sustaining resources (long-term corporate sponsorships, endowment funds, capital campaigns, etc.).
  6. Provide specific support to the Board, as needed, including cultivation of community contacts.
  7. Perform other duties as assigned by the Board or President of the Board.

 

Planning and Programming Committee -
Howard Smith, Chair  (303-972-3532)

  1. The general duties and responsibilities of the Planning and Programming Committee shall include the following::

    1. Develop annual plans to implement the general Strategic Plan. This will be done in collaboration with the Music Director, and in time to enable the Finance Committee to develop budget recommendations.
    2. Review and recommend ticket policy, including distribution and sale, record keeping, and pricing. Provide ticket pricing information and recommendations to the Finance Committee.
    3. Oversee all functions required to plan, prepare and execute performance events, including:
      1. Concert dress requirements and acquisition of required clothing items.
      2. Music library maintenance, music distribution, and return.
      3. Program preparation and printing.
      4. Ticket printing, distribution and sale.
      5. Operational procedures and standards (duties of Concert Manager, ushers and ticket sellers; dress standards for ushers and ticket sellers; procedures for at-the door ticket sales, etc.).
      6. Venue acquisition.
      7. Technical and non-musical staffing (Concert Manager, ushers, setup and teardown crew, sound and recording technicians, lighting technicians, etc.)
      8. Staging and props (equipment requirements, stage decoration, stage setup and teardown, restoration of venue setup, etc.).
      9. Adequacy of in-place musical instruments for concert needs (piano tuning, for example).
      10. Concert logistics.
      11. Guest services and safety (general venue lighting, temperature control, restroom location and adequacy, instructional and directional signs, venue security, handicapped access and seating, parking adequacy and control, venue entrance and egress, emergency procedures, etc.).
    4. Perform other duties as assigned by the Board or President of the Board.

 

Publication and Promotion Committee -
Joan Wills, Chair  (303 703-9399)

1. The general duties and responsibilities of the Publication and Promotion Committee shall include the following:

    1. Investigate opportunities to promote community knowledge of the Chorale and publicize its activities.
    2. Maintain the mailing and E-mail lists.
    3. Monitor promotion and publication activities and evaluate their effectiveness.
    4. Develop opportunities to promote community knowledge of Corporation fundraising events, performance events, auditions, community outreach activities, fundraising activities, etc.
    5. Plan and organize promotional activities.
    6. Review and approve publication and promotion media, including printed materials, articles in print publications, audio and visual advertising, etc.
    7. Oversee development and maintenance of the Corporation website.
    8. Recruit promotion and publication expertise.
    9. Ensure timely publication and release of publication and promotion material and events to maximize their effectiveness.
    10. Perform other duties as assigned by the Board or President of the Board.

 

Hospitality committee = Linda Nelms, Chair   (303.773.6053)

  1. The general duties and responsibilities of the Social Committee shall include the following:
    1. Ensure that significant life events of Corporation members are
      appropriately recognized.
    2. Review adequacy of social events to promote Corporation morale. Provide recommendations to the Board.
    3. Plan and organize Corporation social events, including retreats, receptions, and celebrations.
    4. Arrange for break times at rehearsals. Organize and maintain refreshment supplies. Arrange for setup and cleanup.
    5. Perform other duties as assigned by the Board or President of the Board

 
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